Privacy Policy

Effective Date: 10/10/2026

1. Introduction

The Virtual Systems Pvt Ltd ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we look after your personal data when you visit our website and informs you about your privacy rights and how the law protects you.

2. Data We Collect

We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together follows:

• Identity Data: includes first name, last name, and title.
• Contact Data: includes email address, telephone number, and company information.
• Technical Data: includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Usage Data: includes information about how you use our website and services.

3. Legal Basis for Processing

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Consent: Where you have provided your consent for us to process your data for a specific purpose (e.g., submitting a contact form).
• Legitimate Interest: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Contractual Necessity: Where we need to perform the contract we are about to enter into or have entered into with you.

4. Data Sharing and Third Parties

We do not sell your personal data. However, we may share your data with trusted third-party service providers who assist us in operating our website and conducting our business, specifically:

• EmailJS: Used for processing contact form submissions securely.
• Zoho Mail: Used for email communication and correspondence.

These third parties are prohibited from using your personal data for any other purpose and are contractually obligated to maintain the confidentiality and security of your information.

5. Data Security & Retention

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

6. International Data Transfers

As a global business, we may transfer your personal data to countries outside of your country of residence. Whenever we transfer your personal data internationally, we ensure a similar degree of protection is afforded to it by ensuring at least one of the specific safeguards approved by data protection laws is implemented.

7. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data (data portability).
• Withdraw consent at any time.

If you wish to exercise any of the rights set out above, please contact us at info@visys.tech.

8. Compliance

We strive to comply with relevant data protection regulations globally, including but not limited to the General Data Protection Regulation (GDPR), India's Digital Personal Data Protection Act (DPDP), and relevant US and UAE privacy principles.

9. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page. You are advised to review this privacy policy periodically for any changes.